We are seeking a highly motivated and experienced Manager of Procurement to join our team. The ideal candidate will play a crucial role in managing the procurement process for our agency, ensuring the timely and cost-effective acquisition of goods and services while maintaining high standards of quality. The Manager of Procurement will collaborate closely with various teams, including creative, account management, and finance, to support the agency's objectives and contribute to its overall success.
- Identify, evaluate, and establish relationships with vendors and suppliers to ensure the availability of high-quality goods and services.
- Conduct thorough market research to stay informed about industry trends, pricing, and potential suppliers
Negotiation and Contract Management:
- Negotiate contracts and agreements with vendors to secure favorable terms, pricing, and conditions.
- Ensure compliance with legal and regulatory requirements in all procurement transactions.
- Develop and implement cost-effective procurement strategies while maintaining quality standards.
- Work closely with internal stakeholders to understand project requirements and budget constraints.
Vendor Relationship Management:
- Cultivate and maintain strong relationships with vendors, fostering partnerships that contribute to the agency's success.
- Address any vendor performance issues and work towards continuous improvement.
- Collaborate with relevant teams to establish and maintain quality standards for all procured goods and services.
- Implement and monitor processes to assess and improve the quality of delivered products.
- Identify opportunities for process improvements within the procurement function to enhance efficiency and effectiveness.
- Recommend and implement best practices to streamline procurement processes
Internal and External Relationship Management
- Assist Procurement Manager to plan and coordinate relationships with suppliers, manufacturers and vendors.
- As primary point of contact for internal and external stakeholders to request for Procurement related matters.
- Organise relevant information to contribute to negotiation efforts with vendors.
- Collaborate closely with logistics team for seamless operation and improve Sales Procurement KPI.
- Assist and manage by making appropriate recommendations for inventory levels and replenishment planning.
- Track and evaluate profit margin.
- Partner with Project team to achieve delivery objectives.
Administration and Reporting
- Identify root cause and develop recommended action plans to improve Procurement.
- Prepare monthly forecast and weekly meeting materials and provide insights reports on data-mining outcomes.
- Execute activities driven by data analytics.
- Ensure correct documentation, specifications and contract management for all products and communicate information to internal and external stakeholders.
- Accurately prepare and format all new vendor suppliers and product information with the inventory management software.
Ad Hoc Activities
- Arrange timely expansion plans and new volumes changes to vendors.
- Standby to receive call and assistance request from Project Team during weekends.
- Any other related tasks/projects.
· At least a Diploma/Degree in relevant discipline or 7-9 years of equivalent work experience.
· Branding/Advertising Agency experience preferable.
· High degree of comfort with numbers and analysing data.
· Good communication and presentation skills.
· Proficient in using Microsoft Excel and Power point.
· Possess a natural affinity for root cause analysis and continuous improvement of processes.
· Have a sense of urgency.
· Able to work across multiple project leads of different brands.